The Smart Office IoT Solution That Ended Meeting Room Guesswork for Tektelic
Overview
Tektelic is a Canadian provider of globally distributed, top-tier IoT gateway sensors and applications. They partnered with Euristiq for end-to-end application development of an IoT smart office solution built around their LoRaWAN™ gateways and sensors, addressing the challenge of meeting room underutilization. With it, office workers can monitor the occupancy of each meeting room, while office managers can access comprehensive statistics on meeting room efficiency.
Months from concept to a fully integrated, production-ready smart office solution
Reusable core codebase built for Tektelic’s future device integrations
Of the room booking display and app now in live volume production
About the product Euristiq worked on
Our client, a leading supplier of LoRaWAN IoT gateways, decided to collaborate with Euristiq on a fully integrated end-to-end intelligent office solution for their IoT gateways and sensors. The primary objective was to address the issue of meeting room underutilization.
Hardware without a software layer
Tektelic builds best-in-class LoRaWAN IoT gateways and sensors, but the hardware alone couldn’t tell anyone whether a meeting room was actually free — or being wasted.
No visibility into real usage
The project’s requirements included the collection, processing, and visualization of smart telemetry data, tracking performance metrics, and providing meeting room efficiency statistics — for both office managers and end users.
We applied our 4D approach
A complex IoT system,
built as one connected product
Complex IoT system
The solution comprises a room booking app, E-Ink displays, and smart room sensors. Each meeting room is equipped with one PIR sensor, and each chair is fitted with acceleration-based movement sensors to gather data on room occupancy. The E-Ink displays are seamlessly integrated with Outlook and Google Calendars, facilitating effortless meeting room bookings, rescheduling, and cancellations, and are positioned at the entrances of the meeting rooms.
Room booking app
The app is integrated with the LoRaWAN IoT gateways and sensors and provides room analytics and real-time occupancy status. For maintenance, office managers can configure meeting room settings — room capacity, floor plans, devices, and equipment inventory (projector, whiteboard, web camera, TV). For booking, users can view available rooms and filter by floor, capacity, equipment, and free time slots, synced with Outlook and Google Calendars.
Real-time IoT dashboards
Smart telemetry data is gathered and presented in user-friendly IoT dashboards, accompanied by an analytics report. These dashboards provide insights into performance and usage statistics — meeting room efficiency, false-booking rates, room capacity utilization, time-of-usage efficiency, room occupancy rates, peak booking hours, room popularity, and bookings by employee — all synchronized with Microsoft Outlook or Google Calendar bookings.
A smart office IoT solution now in volume production
Smart office solution, shipped in 6 months
Fully integrated with IoT gateways and sensors, delivered end to end within a six-month timeframe.
Reusable core code
Built for further applications integrated with Tektelic’s devices — not a one-off, single-purpose build.
New room booking displays, live in production
The meeting room booking display and app have entered volume production and are actively used by office managers and workers.
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FAQ
What are the leading IoT-driven solutions for smart offices?
The leading IoT-driven solutions for smart offices combine hardware sensors, like PIR occupancy sensors and acceleration-based movement sensors, with a software layer that turns that data into something people can act on: a booking app, a real-time dashboard, and calendar integrations. Euristiq’s build for Tektelic paired their LoRaWAN IoT gateways and sensors with a room booking app, E-Ink displays synced to Outlook and Google Calendar, and an analytics dashboard tracking metrics like room efficiency, false-booking rates, and peak booking hours. The sensors alone don’t solve the problem, the software connecting them to a calendar and a manager’s dashboard does.
Which smart office solutions provide real-time occupancy data to help optimize office floor plans?
Smart office solutions that provide real-time occupancy data for floor-plan optimization typically pair per-room sensors with a live analytics dashboard rather than relying on booking-calendar data alone, since bookings don’t reflect actual use. In the Tektelic project, each meeting room carried a PIR sensor and each chair an acceleration-based movement sensor, feeding a dashboard that reported room capacity utilization, time-of-usage efficiency, and false-booking rates, cases where a room was reserved but never used. That distinction between booked and occupied is what lets office managers actually reallocate space instead of guessing.
How long does it take to build a custom IoT smart office solution?
A custom IoT smart office solution can go from concept to production in about six months, based on Euristiq’s build for Tektelic. The first month covered technical-stack decisions, architecture engineering, and a working MVP focused on risk identification and sensor-to-calendar integration testing. The remaining months covered full end-to-end development, business analysis, UI/UX, front-end and back-end build, and QA, plus documentation and user guides for handoff. The result was a fully tested solution, complete with firmware source code and an architectural design specification, that entered volume production on schedule.
What does end-to-end IoT smart office development include?
End-to-end IoT smart office development includes everything from architecture and technical-stack decisions through UI/UX, front-end and back-end engineering, quality assurance, and delivery documentation, not just the sensors. For Tektelic, that meant integrating LoRaWAN gateway and sensor hardware with a room booking app, E-Ink displays, and an analytics dashboard, built on Java, Angular, Spring Framework, and AWS with a microservice architecture. Euristiq also handed over firmware source code, an architectural design specification, and user manuals, so Tektelic’s team could maintain and extend the solution after launch.
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